It is very challenging to get where you want to go without establishing some priorities. Without establishing priorities, everything has equal weight or equal urgency. This could result in either a) everything needs to be done NOW and you feel overwhelmed and panicked or b) everything could be done “whenever” and progress is easily procrastinated.
In my job, I have had more experience working with people who have difficulty placing everything in the “oh no it’s a crisis and everything needs to be done now” category. In my opinion, these folks are easier to help than the class of “why should I bother performing my basic job duties” or the “if I procrastinate long enough, someone else will do it” group. People in the “crisis now” category are motivated to take action; they just have more difficulty knowing what to do first. Setting priorities helps classify work tasks into “what needs to be done now” versus “I will get to this when I can”. By establishing what needs to be accomplished first, we can focus on one thing at a time and give our full attention to the present moment.
When working in an organization, it is helpful to understand that organization’s institutional priorities. In almost all jobs, there are essential tasks that absolutely must be completed. Additionally, most jobs have time sensitive projects and tasks with absolute deadlines. We can also determine what aspects are important to our supervisor. Therefore, in most job situations we can determine the job priorities just by paying attention to our work environment or by collaborating with our co-workers.
Setting life priorities help us organize all aspects of our daily routines. Priorities help us budget time, energy and finances to the things that we hold to be most important. A very important element of setting our own life’s priorities is being honest. We need to reflect on what is truly meaningful in our lives instead of following a dream that was dictated to us by our parents or by copying the lifestyle of our peer group without some level of reflection. For myself, time with my family is the highest priority. If will re-arrange my work schedule (if allowed by my supervisor) to make sure that my family is taken care of. I make sure that I spend time each day to spend with my children. There are other people that I know that do not have children and prioritize engaging in leisure activities. In this example, our life priorities are just different and it is pointless to label one’s priorities as “good” or “bad”. However, I do feel that it would be harmful to prioritize a life activity that has little meaning in our life.
Many people know Randy Pausch for his book and viral YouTube video “The Last Lecture”. However Randy Pausch also gave a great lecture on time management during the last year of his life. One of the best strategies he shared on time management was based on priorities. The first step of this exercise is to establish you basic “to do list”. Once you have everything listed, you sort each item into four categories; important, due now, unimportant due now, important, due later, unimportant, due later. Most people habitually prioritize based on due date. The crucial point of this exercise is that you prioritize based on importance! Therefore, your classification would be:
- Important, due now
- Important, due later
- Unimportant, due now
- Unimportant, due later
Once we understand what is important to us, we can allocate our resources appropriately. Since our time is described as our most valuable resource, it is best that we spend it wisely.
I hope that you are able to find the time to do the things you find most valuable in your life!